To whom it may concern, 

I hope this finds you well.

Our colleagues at Microsoft kindly provided your details as we are co-hosting an event at their Times Square offices (NY Times Square Conference Centre, 11 Times Sq, New York, NY 10036) on Monday 23 September, 15.00 – 19.00. As part of the event we are hosting a networking reception from 17.30 – 19.00 and would like to provide our guests with a selection of Hors D’oeuvres, soft drinks and wine/ beer. We are anticipating between 150 – 200 guests. 

Can I please check if you are: 
a)	Available to support on this date/ time 
b)	Able to provide drinks (soft and alcoholic) as well as Hors D’oeuvres?
c)	Staff the event as well as provide catering?
d)	Able to provide a quote based on the above information?

Please let me know if you require any additional information, otherwise I look forward to hearing from you at your earliest convenience.

Kind regards,
Georgia